As you may already be aware, the 25th May 2018 marks the enforcement of the General Data Protection Regulation (GDPR). The GDPR will replace the Data Protection Act 1998 and is designed to strengthen the safety and security of all data held within an organisation, and make sure processing and storage procedures are consistent.
First and foremost, it is important that you understand your rights under the GDPR; you have the right to:
The GDPR will result in some significant changes for the school. The school will have to prove their compliance with the GDPR, by having effective policies in place. There have also been some changes to the rights that individuals have – such as the right to have your information erased.
Privacy notices must also include new information, such as an individual’s right to complain to the Information Commissioner’s Officer (ICO). The GDPR takes into account the information of children too – parental consent is needed for children up to the age of 13, at which point, the child may be able to consent for themselves.
A data breach notification duty is applied to all schools, and those that are likely to cause damage, e.g. identity theft, have to be reported to the ICO within 72 hours – failure to do so can result in a fine. A data protection impact assessment will be completed, which will likely be carried out when using new technologies and the processing is likely to result in a high risk to the rights and freedoms of individuals.
One of the biggest changes has been in terms of consent; consent must be a ‘positive indication’, which means that it has to be opted into, clear and unambiguous. Any consent given under the Data Protection Act 1998 will be reviewed and reobtained if necessary. This means the school may have to ask for you to consent to things again.
Finally, schools are required to appoint a Data Protection Officer (DPO) – the DPO for Oakfield First School is Martin Tubbs and they can be contacted via the School’s Data Protection Administrator, Liz Hejsak on email@example.com or 01753 861347.
The GDPR will require changes to be made to some school policies and procedures. While some policies will need small updates, others will require re-writes. For example, the school’s Privacy Notice is now available on the school website (www.oakfieldfirstschool.org.uk) under the ‘About Us’ section and Policies and Reports. Hard copies are available from the school office on request. Before you give consent to anything, it is vital that you have read and understood the privacy notice, as the school wants to ensure that you understand what we are doing with your data and that you know we are acting legally.
When the further policies have been checked and ratified, they will be published on the school’s website, which can be accessed as per above.
If you have any questions about GDPR, you can contact the ICO on 0303 123 1113 or by using their live chat (https://ico.org.uk/global/contact-us/live-chat), or you can visit their Guide to the General Data Protection Regulation webpage (https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/). You are also welcome to direct any questions you have to the school.